Post date: Jan 26, 2014 3:06:02 PM
Minutes of the Annual Meeting of the Homeowner’s Association
Sunday, October 13, Children’s Discovery Museum of West Virginia
Meeting Chairman, 2013 Board President, Jeffrey Carver
A quorum is constituted by the presence of 30% of eligible voting units is present. Quorum reached.
Presentation of proofs of a due calling of the meeting provided (letter sent).
The meeting was called to order at 7:30PM by the Chairman.
Report of the Board of Directors, if annual meeting.
Treasurer’s report of expenditures given by Li Wang.
Steve Montgomery proposed approval of the treasurer’s report. Nathan Stilwell seconded the motion; carried unanimously.
The minutes of the last meeting (January 13, 2013) were read by the Secretary and approved without correction.
Motion to approve by Robin Hissam; second by Jose Copplind-Palmermo; carried unanimously.
Proposed 2014 Budget – Li Wang
Polly Smith motioned to accept proposed 2014 budget; Nathan Stilwell seconded the motion; carried unanimously.
General Business
The properties of Jeff Simon and Curtis Atkins need additional attention for correcting drainage pipe issues due to the new level of the pavement on the road.
Parking – The HOA may change the Covenant and Restrictions to address problems. The new policy would read: Never park across from driveways. This will become a towing offense. The new policy will need to be mailed to the entire community for a reading.
Painting – The speed humps need to be painted; speed humps signs may be posted later, if necessary.
Glencoe Lane needs to be painted as a ‘No Parking’ area.
The road in front of the fire hydrant needs to be painted as a ‘No Parking’ area.
Speed Limit – A speed limit sign needs to be posted. The sign should display the speed limit as well as indicate ‘Speed Humps Ahead’. The sign should be installed before the mail boxes on Long Branch Drive. Steve Montgomery offered to look into getting a sign for the community from his company.
Motion to approve by Robin Hissam; second by Li Wang; carried unanimously.
Safety Issues – A guard rail or fence needs to be installed along the corner of Santa Fe Ct.
Robin Hissam moved to have the Landscaping Committee look further into the issue. They should consider safety options; neighbors affected by the new structure being placed in their yards; and potential blind spots.
Li Wang moved that the vote be mailed with the new policy; Nathan Stilwell seconded the motion; carried unanimously.
Li Wang made a motion that the funds be provided through the capital fund; the upper-level cap of the cost for the project be $5,000.00; and that it would need to be approved by the Board, the Landscaping Committee, and the neighbors affected. Dan McLerran seconded the motion. There were 17 yeas and 1 nay (Jeff Simon objected to the cost. He felt that the project should cost no more than $2,000.00).
Trick-or-treat – Morgantown trick-or-treat time is October 31 from 6PM until 7:30PM. The neighborhood’s trick-or-treat time will begin at 5:30PM.
Board Elections
Jeffrey Carver nominates Nate Stilwell for President. Li Wang seconded.
Jeffrey Carver nominates Alison Vandegrift for Secretary. Nathan Stilwell seconded.
Li Wang nominates Polly Smith as Vice President. Jeffrey Carver seconded.
John Hathaway nominates himself as Member-at-Large. Li Wang seconded.
Robin Hissam nominates herself as Treasurer-in-Training. Jeffrey Carver seconded.
Li Wang nominates herself as Treasurer. Nathan Stilwell seconded.
Vote carried unanimously.
Annual Dues – Moving the annual dues payment to April 1 was discussed but did not move further.
Motion to Adjourn – Jeffrey Carver
Li Wang seconded at 8:45PM; vote carried unanimously.