Post date: Nov 16, 2017 2:42:50 PM
2017 Prairie Village HOA Annual Fall Meeting Minutes
September 26th, 2017
Hathaway garage
1. Meeting called to order at 7:00 p.m. John Hathaway elected as chairman to run meeting.
2. Quorum requirements met.
3. John reviews and presents proofs of due calling of the meeting.
4. Secretary reads minutes from spring meeting. Accepted.
5. Report of the Board of Directors
a. President
i. Storm drains
1. There were many volunteers. A few drains may need professionally cleaned; MUB said they aren’t bad enough to hire someone yet.
2. MUB says we should keep cleaning them out yearly.
3. Drainage pond also looks fine. MUB inspects it every year to look for damage, blocks, hazardous materials, etc.
ii. Fender bender
1. Possibly caused by parking on the street and blocking line of sight
2. Suggestions requested on how to address this issue (e.g., fines, tickets, etc.)
iii. Speed limit sign has been installed
iv. Pets
1. Dog attack: keep your dogs under control and on leashes
2. We’ve had a few animal waste complaints but not as many as usual
b. Treasurer
i. Budget Analysis/Summary
1. MUB bi-monthly billing explained: fire protection fee (hydrant inspection, etc.)
2. Two units have outstanding balances as of this meeting (liens filed for one)
ii. Dues Planning Tool
1. Long term goal is to raise approximately $80,000 in 15 to 20 years to help repave our roads when needed.
2. A special assessment may be needed to reach final cost of repaving.
iii. There were no objections or questions on either report
6. Unfinished Business
a. We are not hiring a professional to clean out the storm drains. It was initially considered, but after MUB’s input, we have decided it can wait.
b. Parking: 508 Santé Fe Court has a neighbor with a work truck that is always parked on the street. It is hard for them to see when entering and exiting their driveway. The board will send a letter showing neighbors the rules and asking them to find a new place to park. Members of the board will visit to address the issue and send out periodic reminders.
c. Shrubs: the company will not replace them unless completely dead. Steve has been watering them every night. They need something other than water to thrive.
7. New Business
a. Welcoming Committee: Polly and Angela created a draft Welcome Letter
b. 2018 Budget
i. Snow removal expenditure, largest line item, will remain the same at $10,000
ii. Dues will remain at 2017 level: $275
iii. Motion to accept the 2018 budget. Approved.
c. Election of Officers
i. Suzi Stapleton nominates Polly Smith for president. Approved unanimously.
ii. Curt nominates Dennis Maust for treasurer. Approved unanimously.
iii. Curt nominates Robert Heimbach for member at large. Approved unanimously.
iv. Jill Nunnermacker nominates Suzi Stapleton for vice president. Approved unanimously.
8. Adjournment. Lisa Heimbach motions to adjourn. Suzi seconds. Meeting adjourned at 8:08 p.m.