1. Meeting called to order at 6:41 pm
2. Nate elected as chairperson
3. Quorum requirement (17) met with 26 homeowners (15 attending members, 11 proxies)
4. Reviewed presentation of proofs of due calling of meeting
5. Minutes from the 2021 Fall Meeting unanimously approved
6. Reports
a. Treasurer reported on current 2022 budget and proposed 2023 budget
i. Roughly $90,000 total funds on hand but will be reduced before year-end by insurance premiums and snow removal deposit
ii. Annual snow removal expenses, with now annual deposit for stocking ice melt, seems to be hovering at our budgeted $10,000 – leaving us without our usual buffer
iii. DDiscussion followed re. year-end funds transfer from operating to capital; occasional unnecessary snow removal visits for light accumulation (Tim’s Landscaping uses several weather forecasts in an attempt to keep our roads clear and safe); continued use of cold patch at entryway while awaiting completion of a couple Green Bag Road projects; overall rising costs of line items like insurance premiums, USPS PO Box annual fees, postage, and snow removal while interest rates on money markets and CDs remain minimal.
iv. A question was raised about why the Board spent $500 on a project approved by the Building and Landscaping Committee and the Board – specifically a new raised deck for a townhome. Nate spent considerable time explaining the issue that arose between the two connected townhome owners after the project was initially finished and why the Board voted for the expenditure: to facilitate resolving the issue as amicably and quickly as possible between the two parties.
v. Proposed 2023 budget discussed; evaluated dues increase to $300, as suggested by some homeowners; a $25 increase after 6 years at $275 would help cover annual expenses and continue providing a minimal budgeted end-of-year transfer of funds to capital accounts; without the increase a budgeted transfer of funds was practically nonexistent.
vi. Proposed 2023 budget with dues increase to $300 approved
b. Treasurer revisited dues collection schedule, noting zero outstanding account balances
7. Closing of election polls, election of directors and results
a. Only five (5) volunteers/nominees: Nate, Jill, Dennis, Sharon, and Kevin
b. Membership moved to elect the entire slate of five volunteers; unanimously approved
8. Unfinished/Old Business
a. Reviewed past year email notes on MUB stormwater service fee and MUB requirements to assume storm drain cleaning tasks if city limits expanded to include Prairie Village
b. Briefly covered re-painting warning arrows on speed humps
9. New Business
a. Prairie Village Halloween trick-or-treating will adhere to city guidelines
b. No other new business
10. Election results: covered in item 7
11. Meeting adjourned at 7:40 pm