Post date: Jan 11, 2017 4:02:27 AM
1. Election of Chairman
John Hathaway
2. Appointment and report of a committee to determine if a quorum (30%) is present
23 units represented including the revocable proxies, YES
3. Presentation of proofs of the due calling of the meeting
Sent mail out as well as emails and Nextdoor reminder, YES
4. Reading, correction and approval of minutes of previous 2015 annual meeting
- Angela Carver moved to approve
- Lisa Heimbach seconded
- Motion passed
5. Report of the Board of Directors
President Report
A) Road Repair -
John explained to the community. No questions.
B) Safety Barrier (hedge) -
Polly and John explained to the community. No questions.
C) Working to better clarify board functions and rules
i) Updated bylaws and other documents- available on website
John discussed. No questions or comments.
ii) Improved record keeping
John discussed. No questions or comments.
iii) Working on other rules and policies
John discussed. No questions or comments.
Treasurer Report
-Dennis discussed budget analysis and reserve study with homeowners.
-Also discussed road maintenance and longevity costs.
-2013-2033 estimate for road longevity.
-Dennis explained due date change for dues from 7/1 to 6/30 and late fees schedule.
6. Unfinished Business
A) Storm Drain Cleaning- Finished about half, work needs to be completed.
Will be looking for volunteers through email and Next Door
*Drains need raised for units of Jeff Simons and Carol Forte; they are the worst*
B) Welcoming Committee- Never got off the ground.
Will be calling for volunteers through email and Next Door
C) Liens
John discussed with homeowners.
D) Retaining Pond
Was inspected by MUB in 2015
7. New Business
A) Board approved budget and dues increase- Board has approved $25 increase ($275 total for 2017) to help build reserve fund per reserve study, Dennis Maust.
B) Landscaping Committee- Needs one more member.
Jean McLarren
C) Volunteer List-
Angela Carver to head of Welcome Committee with Polly Smith and Shawn Myer
D) Token Awards-
Jeffrey Carver, Curt Stapleton, Steve Montgomery
-Each receives $50 gift card
-Polly passed to Angela Carver for Jeff, Suzi Stapleton for Curt, and
Paula Fuhrman proxy for Steve.
8. Election of Board Members/Officers
-Jill Nunnermacker from 203 Prager volunteers to fill Secretary position
-Angela Carver seconds nomination
-Motion Carries
-Paula nominates John Hathaway for President
-Josh Smith seconds nomination
-Motion Carries
-Dennis nominates Polly Smith for Vice President
-Paula seconds
-Motion Carries
-Polly nominates Dennis for Treasurer
-Angela seconds
-Motion Carries
-Suzi Stapleton volunteers for Member at Large
-Angela Carver seconds
-Motion Carries
New:
President: John Hathaway
Vice President: Polly Smith
Secretary: Jill Nunnermacker
Treasurer: Dennis Maust
Member at Large: Suzi Stapleton
9. Extra Announcements
A) Schedule Spring Meeting Again
B) Halloween is the same time as Morgantown Hours
10. Adjournment
-Angela Carver moves to adjourn
-Josh Smith seconds
Meeting adjourned: 8:09 PM