1. Meeting called to order at 6:37 pm
2. Polly elected as chairperson
3. Quorum requirement (17) met with 27 homeowners (19 attending, 8 proxies)
4. Reviewed presentation of proofs of due calling of meeting
5. Minutes from the 2019 Fall Meeting approved unanimously
6. Reports
a. Treasurer reported on current budget and proposed 2021 budget
i. Roughly $78,000 total funds on hand
ii. Proposed 2021 budget: no significant changes from 2020
iii. Annual dues to remain the same at $275
iv. Proposed 2021 budget/dues approved unanimously
b. Treasurer reminded everyone of dues and late fees collection schedule
7. Closing of election polls, election of directors and results
a. Only five (5) volunteers/nominees: Dennis, Jenn, Jill, Nate, Robert
b. Membership moved to elect the above slate of five; approved
8. Unfinished/Old Business
a. Attempts to repair road at subdivision entrance have proved frustrating. State road forms and property owner approval have been received for possible ditch and pipe installation. Contractor plans are in limbo (incomplete plans and no detailed estimates). Attempts with several other contractors have led nowhere.
b. Contact info made available for Dan Miller through “Andrew” via T3
c. Curt Stapleton applied cold patch to roughest area at entrance. Thank you!
d. Consensus is to continue with cold patch repairs as necessary until other contractors weigh in.
9. New Business
a. Halloween hours still up in the air because of COVID pandemic; play it by ear. Possible Halloween scenarios: maybe different times than the city; maybe put out tables instead of the usual knocking on doors
b. Discussion of trees behind townhomes: roots are coming down through property and may end up in the road
c. Discussion of outdoor cigarette smoke: smoke drifts into adjacent townhome air intake and garage smells like smoke
d. Discussion of cigarette butts littered in yard edges and road: not much we can do because not able to identify a solid source. Donating a sand-filled ashtray seemed to help.
10. Election results: combined into item 7 above
11. Meeting adjourned at 7:05 pm